Best Practices for Conducting Online Workshops

Online Workshops


Define the desired outcomes of the meeting and measure all decisions about technology, format and content by these outcomes.

If you are transitioning from an in-person workshop, think about what elements might work well in an online format and what elements might not work as well.

  • participant to participant engagement
  • participant to material engagement
  • participant to facilitator engagement

When planning an online workshop, one of the most important aspects to consider is accessibility. When we talk about accessibility in this context we want to focus on making sure that all workshop participants have the ability to engage with the platform, the material, the facilitators, and other participants.

  • Cameras
  • Microphones
  • Platforms


Best practices for camera

  • don’t loom

Recording the event

  • If you plan on recording the workshop, you will need to obtain consent from every participant. You should share any publishing strategies with participants so they can make an informed decision. Allow for flexibility if a participant does not want their video and/or audio to be recorded.


  • Keep people out who shouldn’t be there while still providing reasonably easy access for participants to sign-in. Using a registration process that sends a link out just before the event is preferable.